The Central Baltic Programme 2014-2020 finances result orientated cross-border cooperation projects in Estonia, Finland (incl Åland), Latvia and Sweden

Video guidance

Eligibility

 

General cost eligibility principles

 
  Eight general cost eligibility principles are presented and explained in this video. If you watch this video, you will know what rules you have to observe to safeguard that all cost are reimbursed.Also you will know were to search for more detailed information.

Use timestamps to make it easy to navigate to specific points quickly:
0:07​ Introduction
0:30​ Cost is relevant to the project
3:03​ Sound financial management: economy, efficiency and effectiveness
4:39​ Free from conflict of interest
6:06​ Eligibility period
6:36​ Cost must be incurred and paid by partner organisation
6:48​ Invoices among project partners
7:17​ Budget line specific rules
8:00​ Audit trail
10:15​ Summary

If you are trying to find an exact moment in a video,
use timestamps from the video description in YouTube.

Link to the video: https://youtu.be/VPIjLFShKzI

















 
 

Staff cost

 
  In this video we describe how to avoid mistakes in staff cost, what is the gross employment cost, how to report staff cost and some other important aspects related to eligibility of staff cost.
 
Use timestamps to make it easy to navigate to specific points quickly:
0:44​ Eligibility principles
1:22​ What is included in gross employment cost?
2:19​ Audit trail
3:34​ How to avoid mistakes in this budget line?
5:35​ How to report in the eMS?
6:15​ How to report social security cost if those are paid in the following months?
7:13​ Flexibility rule and staff cost
7:41​ Summary

If you are trying to find an exact moment in a video,
use timestamps from the video description in YouTube.

Link to the video: https://youtu.be/sV9a1Fm-U7Y
 
 

Travel and accommodation

 
  You are wandering how to apply sound financial principle to project travels? What to do if travel cost is budgeted not correctly in the Application Form? You will find answers to those and many other questions in this video. Also we will present the main eligibility principles and how to ensure audit trail.
 
Use timestamps to make it easy to navigate to specific points quickly:
0:27​ Definition
0:41​ 4 eligibility principles
1:40​ Travel cost outside the programme area
1:58​ Travel cost of external experts
2:26​ Travel cost of person working for the project but not claiming cost
3:32​ What to do if travel cost is budgeted incorrectly
4:42​ Travel cost of a member of the project steering group
5:16​ Travel must be essential for the project implementation
6:28​ Attending the external event which is not planned in the application form
7:33​ Sound financial principle
8:03​ Audit trail
8:58​ Summary


If you are trying to find an exact moment in a video,
use timestamps from the video description in YouTube.

Link to the video: https://youtu.be/uJ0vduJXA64
 
 

External expertise and service 

 
  You planned that you need some services or external experts to achieve your goals? Then this video is for you. Besides main eligibility principles which are presented in all eligibility videos, here we provide answers to most common questions received from projects, as for example, where to report groceries cost, is dinner cost eligible cost. You will hear also several examples how to ensure audit trail for different types of services.
 
Use timestamps to make it easy to navigate to specific points quickly:
0:33​ Definition
0:56​ Eligibility principles
2:08​ Programme specific requirement for catering
2:57​ Cost of groceries
3:58​ Concrete example: audit trail for events
6:05​ Concrete example: audit for study or publication
7:18​ Summary


If you are trying to find an exact moment in a video,
use timestamps from the video description in YouTube.

Link to the video: https://youtu.be/3-Qo0iv2bNw
 
 

Equipment

 
  A more detailed explanation of tricky accounting terms as a low-value asset, pro-rata and depreciation is provided. Also, we explore how to report project equipment and equipment which is part of the investment.
project equipment.
 

Use timestamps to make it easy to navigate to specific points quickly:
0:41​ Definition
0:54​ Two categories of equipment:
project equipment and equipment part of investments
1:48​ Eligibility principles
2:12​ Reporting project equipment: full cost, pro rata, depreciation
2:21​ Reporting equipment as part of investment
2:39​ Reporting consumables related to office equipment
2:53​ Reporting of project equipment depends on
3:33​ Reporting project equipment as full cost, what is the low value asset?
4:38​ Reporting project equipment as depreciation
5:10​ Reporting project equipment as pro rata
(when equipment is partially used for project)
6:15​ Several concrete examples of project equipment reporting
8:19​ Audit trail
9:00​ Changes related to equipment purchase
9:53​ Reporting purchase of a mobile phone
10:21​ Summary

If you are trying to find an exact moment in a video,
use timestamps from the video description in YouTube.

Link to the video: https://youtu.be/2HP3zpP7ny8
 
 
 

Public procurement

 
  Public procurement might be quite challenging when implementing a project. You will find a more detailed explanation of the programme requirement of price comparison. Most common questions regarding the use of framework contract, conflict of interest, joint procurement and some others are being presented in the video.

Public procurement in an EU funded project requires special attention as it applied to all partners. In this video you will learn a detailed explanation of the programme requirement of price comparison. We also present common questions regarding the use of framework contract, conflict of interest and joint procurement.
 
Use timestamps to make it easy to navigate to specific points quickly:
0:36​ To whom this concerns?
1:45​ Programme requirement of public procurement
- price comparison for cost which can exceed 5 000 EUR
3:40​ Unique skills
4:23​ Framework contracts
7:05​ Common mistakes related to public procurement
8:24​ Conflict of interest
9:41​ What to do if you don't have public procurement experience?
11:03​ Joint procurement
12:26​ Summary

If you are trying to find an exact moment in a video,
use timestamps from the video description in YouTube.

Link to the video: https://youtu.be/_5Ak7vp5FDI
 
  See also:  
 

Closure videos